VD-Build and Heirman are Belgian contractors conducting renovation and insulation projects. As the companies grew, handling the operations with basic tools like spreadsheets was increasing errors and impacting the business. A new robust and scalable solution was required to centralize data and streamline workflows. Among the various management software solutions available on the market, Odoo stood out for its comprehensive feature set capable of supporting their operations.
Operational inefficiencies affecting the administrative tasks
Based in Belgium, VD-Build & Heirman are contractors taking care of renovation and insulation through the outer shell (facade, roofing, windows, and doors). From tailored advice to the energy performance certification and support, through the completion of renovation and insulation works, the experienced team takes care of everything.
The team used to manage the daily operations through Excel sheets, which wasn’t convenient or efficient when multiple users had to handle tasks. It often caused errors, with changes unsaved or files failing to synchronize properly. Therefore, they were looking for a system to save time, gain efficiency, automate processes and centralize data and workflows while accompanying the growth of the business.
A long list of systems was investigated, such as Vertuoza, Procore, Teamleader, kmo-software, Exact, Silvasoft, Hubspot, Wolters Kluwer, and Airtable. Even though all those tools had some interesting features for the business, none of them were covering all of their needs. After this meticulous market research, the company set its choice on Odoo, as the software offered a full package of functionalities.
Choosing the right tool to boost efficiency and support growth
The managing team of VD-Build called an IT architect to investigate the best software to meet the needs of the company, run test scenarios, review tutorials and conduct the implementation process.
VD-Build migrated all the data contained in the Excel sheets to Odoo’s interface and trained the team to use the tool. Once all of this was a success, the implementation started in the second company, Heirman.
One hour saved per employee per week to focus on the core business
Ever since starting to use Odoo’s CRM, VD-Build & Heirman noticed how efficient and clear the software is. The team benefits now from a quick and easy access to all the data with a comprehensive overview on everything. Moreover, the users appreciate the intuitive, user-friendly interface as well as the dashboard capabilities providing useful insights into business performance.
Odoo allows the team to save approximately 1 hour per person per week. Every hour saved is some valuable time that can be spent on operational and non-operational tasks, focusing on the core business and keeping track of the progress.
VD-Build has been the first to start using Odoo with the CRM module. But as the team is now used to the software and entirely satisfied and convinced of the benefits, further applications will be added to the software, and Odoo has also been configured for the other company Heirman.