Another major change has been in the recruitment process. Previously, it was a headache for the team, but the Recruitment module has made a huge difference. Through a QR code, candidates can access an online form, and based on their responses, they are automatically filtered and advanced through the stages of the process. Javier even designed custom stages that notify applicants each time they move forward, eliminating uncertainty. Additionally, job offers and contracts are digital, and with a Python script he developed himself, all candidate information is automatically transferred to the employee system, further simplifying hiring.

A third example is task management for clients, a major challenge when handling more than 300 clients, each with multiple needs. Here, the Field Service app has been key. Jani Clean adapted it so that processes move through defined stages, from execution to invoicing, including evidence such as before-and-after service photos. This has created a clear, efficient, error-free logistics system, allowing rigorous control and better client service quality.

On another front, one of their first successful integrations was with the Kiosk Mode functionality in Odoo Attendances, which Jani Clean adapted to record staff clock-ins and clock-outs. This integration sends the data directly to the payroll department’s database, improving accuracy and process efficiency.

Odoo has also been key in connecting departments that previously worked in silos. Thanks to Odoo Studio, Javier has been able to customize fields and adapt workflows to the business’s specific needs, without requiring complex external developments.

Beyond integration and flexibility, there are specific Odoo features that Javier highlights. For instance, the advanced search with filters, groupings, and favorites allows the creation of personalized views that can be shared across the team. “That feature of being able to share favorite views with all users is a hit,” he says. Also, the chatter and log notes have been extremely useful, especially for field staff and for Human Resources and recruitment teams, since they centralize information in a single space. “That’s a success. Everything organized in one place. It’s a must.”

The implementation of Odoo has resulted in a notable improvement in the company’s efficiency. “Before, we had huge folders full of papers to handle all the documentation. It was awful,” he recalls. The operations and logistics area used to spend three to four days manually tabulating supervisors’ reports. “Now, I simply filter in the system, search by supervisor name, and automatically get the records in a graph. It pays for itself.”

A concrete example of this impact is the digital form Javier created in Odoo called “Record of Tasks or Visits.” There, in real time, each supervisor documents what they did, for which client, what time they arrived and left, and what tasks they completed. Today, they have more than 10,000 organized records, accessible with just a few clicks.